Registration Information
Who Can Register: All girls and adults who are members of Girl Scouts of the USA can register for programs at the appropriate age levels.
- Troop Members and Studio 2B: Girls may register with a troop and attend programs with the Safety-Wise recommended girl/adult ratios. Studio 2B participants may also register and attend as individuals, if accompanied by an adult.
- Juliettes: Individual girls may register and attend programs with other girl members, but must be accompanied by an adult.
- Adult Enrichment: Any registered adult may register for Enrichment programs. Please follow registration procedures below.
When to Register: Registration opens the 1st Tuesday in September for September, October, November, and December programs—September 6. Registration opens the 1st Tuesday in December for January, February, March, April, and May programs—December 1.
Registration for most programs will close 1 week prior to a program OR when capacity is reached, unless otherwise stated in the program description. If the deadline falls on Friday, Saturday, or Sunday, the deadline is Thursday not the following Monday.
Registration for family events at Camp Mitre Peak must be received THREE WEEKS prior to the event. Complete the registration form and return, with fee, to either the Odessa or Midland office.
Where to Register: Register for ALL programs through the Program Registration Hotline listed below, unless stated otherwise in the program description.
PROGRAM REGISTRATION HOTLINE
T 432.550.2688 / 800.594.5677 x 309
Fax: 432.550.9754
How to Register: All programs require advance registration and some programs have limits to the number of participants accepted. Supplies are purchased based on the number of registrants. Check each program description for minimum and maximum requirements. Complete the appropriate registration forms and return with payment for every program or event attending. Only participants who are pre-registered may attend programs.
EVERY PERSON WHO IS REGISTERED INITIALLY MUST PAY. CANCELLED REGISTRATIONS WILL NOT BE GRANTED, UNLESS REFUND PROCEDURES ARE FOLLOWED.
Payment: All program registration fees must be received at the Council Office in Odessa or Program Center in Midland within 30 days of registration. If the registration/payment deadline falls before the 30-day payment date, then all fees are due by the registration/payment deadline. Reservations and supplies are only guaranteed for PAID registrants. Registrations must be paid with separate checks so fees may be returned to participants who are not placed in a program. Fees are not accepted at the door.
Refunds are granted only if: 1) a written cancellation request is submitted before the registration/payment deadline AND 2) your space is filled by someone from the waiting list.
If the registration/payment deadline has passed, refunds will only be granted for a required school function or a medical excuse. Written notices from school official or medical personnel must be submitted. Fees are forfeited for all NO SHOWS. Girls who do not attend the program WILL NOT receive badges or program materials. Fees will be refunded if a program is cancelled.
Call, fax, mail, or email registrations to the Program Registration Hotline or the Council Office in Odessa on or after the opening registration dates. Be prepared to give the following information:
- Program # and Program Name
- Troop Leader Name or Individual’s Name
- Daytime Phone #
- Mailing Address
- Email Address
- Troop # and / or Age Level
- Total # of Girls / Adults attending
A random drawing of all registrations will be held if a program exceeds the maximum participants on opening registration day. Registrations not placed will be posted on a waiting list and notified should space become available.
Members will be notified by phone or mail on the status of program registrations. If you have not been contacted at least one week prior to the program, contact the Program Registration Hotline.
Cancellations: Programs are planned for the persons registered and may be cancelled if the minimum number of paid participants has not been met. Programs cancelled by the council will be refunded.
Transportation: If you are interested in sharing a ride to an out-of-town event, call the Council Office, 800.594.5677 ext. 309 for a list of participants to contact.
Child Care: The council does not provide childcare. Please make your own arrangements.
